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Obelisk nv is an HR consulting organization, active in guiding and empowering organizations, employees and job seekers in their change and development process.
We work out customized learning programs for companies, we guide job seekers during their orientation and application process, we support individuals in the thought process around their careers, and we guide organizations through various challenges that are "people-related" such as team coaching, leadership development, HR policies.
More info? Read our vision and mission at www.obelisk.be!
As a project coordinator, together with our trainers and supervisors, you ensure the smooth running of our projects. You are responsible for the administrative and organizational realization of the customized learning programs and of our HR consultancy assignments and a central contact person for all parties involved such as trainers, colleagues, clients and partners. We are looking for someone who can support our team full-time (100%), in Heverlee for an indefinite period of time. Part-time work is negotiable.
Monday you start the day by sending out last week's invoices & completing the financial statement. Then you get to work with all kinds of questions from clients, participants & trainers in the project mailboxes. Last week we received the good news that we won an offer from a client. After lunch with colleagues, you start up this new project administratively. You read the quotation & ensure follow-up of the agreements made. You do the necessary registrations in our system, request additional information from the customer and make an initial data proposal. Meanwhile you answer all kinds of questions on the phone or put them through to the right colleagues. The day ends with a scrum with your team to deal with new opportunities & follow up current opportunities. You lead this scrum in the right direction & make sure that all opportunities are assigned a responsible person. You also register this correctly in the system.
On Tuesday you start up with a short online scrum moment with the other project coordinators. In this, practical matters are coordinated with each other and agendas are reviewed so that telephone permanence runs smoothly that week. Then you get to work on training in a client's open offer. You make sure that the participants receive the correct practical information in time, you create & send intakes in Google Forms, you confirm locations or make necessary changes. At 12:30 it's time for lunch with colleagues. After lunch you process some registrations & evaluations for an open offer. You request the necessary attendance lists & deliver them to the client. You receive a new request through the website. You forward it to the team, deliver a reply to the person & jot it down in advance for Thursday night's scrum. You end the day by preparing for Thursday's evaluation meeting. You do this together with the project owner. You have evening duties and work until 5 pm.
Wednesday you start a little early because you have the morning commute at 8 am. Fortunately, you get to work early because you get an external trainer on the line who informs you that she will be late. You notify the client of this. An offer needs to be submitted today. You have agreed with the content manager that you will review the quotation, complete a number of administrative forms & submit the quotation on time through the necessary channels. You schedule the necessary time for this in your diary. In the afternoon you go through the mailboxes & answer questions from customers, participants, colleagues, etc. Among other things, there are a number of planning changes that you have to implement in the system. A number of clients have given feedback on your first data proposal. You will work on this & provide alternative options. Because of the morning commute, you end your day early at 16:30.
Thursday . Today some trainers come by the office. Later, have a nice lunch together. 😊 You prepare the necessary material for their upcoming trainings. At 10am you have a meeting with a client together with the project owner to evaluate the current operation. You take care of the report & brief the external consultants involved afterwards via email. At noon you will have lunch with colleagues in the bistro. A coffee & we are ready for the afternoon. You receive a phone call from an external trainer. She went to give her first session with a new client this morning. She calls you to tell you how it went. Meanwhile, you have received feedback from another client & the proposed schedule has been approved. You take care of the necessary registration in the system & prepare the order forms. The day ends with a scrum with your team to handle new opportunities & follow up ongoing opportunities properly. You lead this scrum in the right direction & make sure that all opportunities are assigned a responsible person. You also register this correctly in the system.
Friday . In the morning, a fellow coordinator asks for help in chat. A trainer is unexpectedly sick & some participants need to be called. You do your part & with this team-effort, the task is quickly completed. Then you start approving accomplishments in the system & getting this week's invoices ready. We are also the end of the month & you check the performance of the external consultants & prepare the necessary invoices to the clients. You handle the mailboxes & make a few phone calls to clients & trainers to coordinate some things. That's how time flies.
Yes, weekend!
In addition to a sector-specific salary and great fringe benefits such as hospitalization insurance, laptop, meal vouchers, smartphone and matching subscription, we also like to build your future by offering customized training and the chance to shape your career.
You can expect the following from us:
Do you recognize yourself in this profile and are you ready to play an important role in the management of our training programs? Then send your CV and cover letter or video message to hello@kompose.be Attn: Katrijn Lietaer.
We look forward to your application!
The Obelisk team.
